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As an investor, you are aware of the many decisions that are involved in
seeking to maximize your investment income. Avery-Hess, Realtors Property
Management can help you with these decisions. Our objective is to protect
your investment, and work with you toward increasing the value of your asset.
FAIR MARKET VALUE: We evaluate and assess the
monthly rent of your property according to current competing rentals,
comparables and market trends in order to minimize vacancy. We use our
expertise and experience to make recommendations regarding asking price,
handling rent increases for lease renewals or determining the correct
positioning of your property in relation to other rentals.
MARKETING EFFORT: Our offices are open seven days a
week to handle the interest generated in your property through “for rent” signs,
advertising, our extensive referral network, the Avery-Hess website (www.averyhess.com), Realtor.com, Craigslist, and the
Metropolitan Regional Information Service (MRIS).
LEASES: All leases are prepared with the utmost care,
to insure your property is protected from the beginning. Unless you
specify otherwise, we will negotiate for a minimum twelve- months (12) lease and
position your property so that any termination date will fall within the market
time frame most advantageous to you. Our lease requires the return of a
clean house with professionally serviced carpets; additional security deposits
for pets, if considered by the owners; and adherence to specific maintenance
items of tenant responsibility. Every fall, check-up notices are mailed to the
tenants to prepare properties for winter weather. In addition, we mail a
move-out checklist to tenants after receipt of their notice to vacate the
property.
INSPECTION PROGRAM: If possible, properties are
inspected with the owner to determine potential areas of concern or preventive
maintenance needs. Once the property is rented, we inspect it with the
tenant within ten (10) days of occupancy and provide a written record of the
condition at that time. For your convenience we insist on periodic inspections
throughout the term of the lease and again after the tenant has vacated the
premises. At each inspection, digital pictures are taken to record property
conditions.
DISBURSEMENT OF FUNDS: We mail out owner statements and
checks for the collected rents, less our management fee and expenses paid on
behalf of the owners, on the tenth (10) of each month. Should a tenant pay
late, we notify you as soon as possible. All of our owner disbursements
are electronically. This reduces the overall time it takes for funds to
become fully available to you and diminishes the risk of checks going astray,
especially for our overseas
owners.
COLLECTIONS:
We encourage timely tenant/property manager communication to prevent late
payment situations from turning into collection problems. Should a breach
of lease occur, our follow-up procedures assure you of minimal income loss. We
immediately issue the mandatory five-day (5) notice when a rent payment is
delinquent. If necessary, we will file for “Unlawful Detainer”, follow the
Court’s instruction as your agent, and coordinate any evictions with the
Sheriff’s Department, if so ordered. Each step is attorney-approved to insure
full compliance with the law.
PAYMENT OF OWNERS’ BILLS: If requested, we will
disburse payments for your First Trust, any additional Trusts, condo fees,
Homeowners Association’s dues, taxes, and insurance. These transactions will be
reflected on your statement and will be paid on the fifth (5) of each month,
provided there are adequate funds in your account. Your monthly statements
notify you if there are any shortages.
ACTIVITY SUMMARY: Our computerized system keeps
your account balance accurate and up-to-date. You receive monthly as well as
year-end summaries for your records.
PREVENTIVE MAINTENANCE: Deferred maintenance can
be very costly; therefore, we make every effort to prevent small problems from
becoming bigger ones. Quick response time on small repairs helps retain tenants
and minimizes major repairs.
INVESTMENT INFORMATION: We can assist you in the
evaluation of your real estate investments through comprehensive market
analyses. A full-service real estate company, Avery-Hess, Realtors, has helped
many clients make informed rent/sell decisions concerning their
property.
FEDERAL TAX FORMS: We will file your end-of-year
1099 form for your Federal Income Tax purpose.
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